2021 Annual General Meeting (Online)

2021 Online Annual General Meeting 12 - 14 April 2021 ​​

In  light of the ongoing COVID-19 upheavels and following the success of  the 2020 Online AGM, the DCC will be holding our AGM online again this  year from 12 - 14 April 2020. We  have cleared this with the NZ Business Office and follow the process  set up last year, that should make it as painless as possible.

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As  per our constitution, we are advising you 14 days prior and calling for  nominations for committee positions and Notices of Motion which will  close 7 days before the meeting on 5 March 2020.

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Nominations and Notices of Motion can be made via this form  or by email to dominionchiclub@gmail.com.

How does it work?

​Online  Annual General Meetings are common in the corporate world, so we are  adopting the same methods using a reputable 3rd party provider (Google  Forms) to collect and collate the election results.

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PLEASE NOTE: YOU WILL REQUIRE A GOOGLE LOG IN TO VOTE!

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• Nominations for committee positions and notices of motion can be made here.
• Nominations   will be deemed to have been “moved” on receipt of the first nomination,  and “seconded” on receipt of a second  nomination. We then will contact  the nominees to ensure they are willing  to accept the nomination,  before including them in the list of  nominees.
• We  will not accept posted nominations or notices of motion due to the  infection risk of handling mail and the need for self-isolators to leave  home to post them. While at the time of writing, we have no such  limitations in NZ, the chances for an additional lockown or a community  outbreak of COVID-19 remain a possibility so this rule remains in effect
• On  the day of the meeting, all members will be sent a link (or can access  it through our  website) to the meeting form. The President’s and  audited Treasurer’s  report will be available from the site, voting for  the nominees can be  done on the form and you may vote on any notices of  motion.
• If  a  committee position has only received one nomination, they will be  elected unopposed (as they would be in a face-to-face meeting) so no   vote will be required on the meeting form. The form will indicate when  this is the case.
• The “meeting” will remain open online for 48 hours to allow everyone who wishes to vote to do so.
• The  results will then be tallied and posted on the Club’s website as the  AGM minutes. Handover of documents, equipment, etc, will be arranged  between incoming and outgoing committee members when it is safe to do  so.
• The  Google Forms data detailing collection of nominations and voting  results will be submitted to the NZ Business Office along with our  minutes and financial statements to ensure transparency and an audit  trail.

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We  appreciate you bearing with us in this difficult time and  hope that we  have made it as easy as possible for you to take part in our AGM. This  time will pass and we'll be back to normal eventually, but in the  meantime, stay safe and look after your Chihuahuas.